Mt. Juliet, Tennessee  
2425 North Mt. Juliet Rd  
Mt. Juliet, TN 37122  
Commission Chambers  
Monday, February 26, 2024 6:30 PM  
Board of Commissioners  
Meeting Minutes - Final  
1.  
Public Hearing 6:15 PM  
Citizens Comments limited to three (3) minutes per person - Ordinance 2023-15  
Public Hearing 6:15 PM  
1.A.  
0556  
Attachments:  
Amend FY 2023/2024 Budget for the following:  
- Purchase Vehicles for the Police Department, Fire Department/EMS  
- Replace a damaged Drug Fund Vehicle  
- Repairs for Fire/EMS Department Vehicle  
2.  
Call to Order & Declare a Quorum Present  
6:30 pm  
3.  
Set Agenda  
Mayor Maness requested that items 11. A. - D. be moved to the Consent Agenda.  
No objections voiced.  
Mayor Maness requested moving item 15.C. to the beginning of new business.  
No objections voiced.  
City Manager Kenny Martin requested item 13. A. be removed from the agenda  
No objections voiced.  
Rollcall  
Bill Trivett, James Maness, Jennifer Milele, Ray Justice, and Scott  
Hefner  
Present:  
4.  
Invocation & Pledge of Allegiance  
Communications Director Justin Beasley led the Invocation and Pledge of Allegiance.  
5.  
Approval of Minutes  
This was continued.to the Board of Commissioners due back on 3/11/2024  
February 12, 2024 Minutes  
Minutes BoC 2-12-24  
5.A.  
0557  
Attachments:  
This Minutes was continued to the Board of Commissioners due back on 3/11/2024.  
CONTINUED  
Jennifer Milele  
James Maness  
RESULT:  
MOVER:  
SECONDER:  
6.  
Citizens Comments  
Citizens Comment Limited to three (3) minutes per person - Ordinance 2008-24  
Tom Needham, 12425 Lebanon Road  
Jessica Needham Scales, 12425 Lebanon Road  
7.  
Commissioner Reports & Comments  
Vice Mayor Trivett: Thanked everyone for attending and watching online. Apologizes for  
being out of town for his job during the prior meeting. Hickory Hills and Willoughby Station will  
have "Chief on the Beat" with the Police Department will be there from 5 pm - 7 pm. Thanked  
the Parks Department for work on the parks. City Beautiful does a great job. Reminded folks  
to travel safely.  
Commissioner Hefner: Stated the 4 year anniversary of Tornado is coming up. The sirens  
are tested the first Saturday of each month. Be weather aware. Wished Mr. Martin Happy  
Birthday on 3/3 and his wife, Cheri, on 3/4. Be careful traveling and shop local.  
Commissioner Milele: Tomorrow is the last day for Early Voting. Primary Day is 3/5.  
Newsletter going out Friday, Work session with Ethics Commission is this Wednesday at 6  
p.m. 3/19 from from 10 am -12 pm TN Open Meetings Training, the public invited. Happy  
Birthday to Kenny Martin and Cheri Hefner. Appreciates Wm. Farmer, Special Counsel  
Ethics Commissions, appreciates him taking responsibility for his error on having public  
meetings.  
Commissioner Justice: The UHaul reports, TN and TX are the 2 most popular states. People  
are coming to our area because we have a great community. The employees and residents  
make Mt. Juliet great. We lost Charles (Pop) and Irene Rowlett in a tragic accident this past  
Saturday. Prayers to the Rowlett family.  
Mayor Maness: Stated that tommorrow is the end to early voting, Super Tuesday next week.  
Great job with Pack a Cruiser. Thanked Speedway for hosting the event. This Thursday  
TDOT will have a Public Hearing at 5 pm, Providence Church, on the Central Pike  
Interchange. On Sunday 3/3 at 1 pm, there will be a "Remembrance Ceremony" at display  
beside WWMS for the 2020 tornado victims.  
8.  
City Manager's Report  
City Manager Kenny Martin requested thoughts and Prayers for the Rowlett family. They  
were very good to the city . Be weather aware. Happy Birthday to Cheri Hefner. Shop Local.  
We have new businesses announcements coming soon.  
9.  
Unfinished Business Consent Agenda Items:  
Unfinished Business  
10.  
11.  
Ordinances - 2nd Reading  
11.A. AN ORDINANCE AMENDING THE FISCAL YEAR 2023/2024  
BUDGET ORDINANCE 2023-24 TO APPROPRIATE FUNDS FOR  
THE PURCHASE OF AMBULANCES AND VEHICLES FOR THE  
FIRE / EMS DEPARTMENT  
0515  
James Maness  
Sponsors:  
2024- Amend 23-24 budget to purchase Fire and EMS  
vehicles and Equip  
Attachments:  
Budget amend Ex Sum for ambulances and Tahoes 0224  
This Ordinance was adopted.  
ADOPTED  
Bill Trivett  
Ray Justice  
RESULT:  
MOVER:  
SECONDER:  
Trivett, Maness, Milele, Justice, and Hefner  
Enactment No: 2024-10  
Aye:  
11.B.  
AN ORDINANCE AMENDING THE FISCAL YEAR 2023/2024  
BUDGET ORDINANCE 2023-24 TO APPROPRIATE FUNDS TO  
REPLACE A DAMAGED DRUG FUND VEHICLE  
0525  
City Manager Kenny Martin  
Sponsors:  
2024- amend 23-24 budget - damaged drug fund vehicle  
Attachments:  
2024 Executive Summary Budget Amendment appropriate  
funds for replacement drug fund vehicle  
This Ordinance was adopted.  
ADOPTED  
Bill Trivett  
Ray Justice  
RESULT:  
MOVER:  
SECONDER:  
Trivett, Maness, Milele, Justice, and Hefner  
Enactment No: 2024-11  
Aye:  
11.C.  
AN ORDINANCE AMENDING THE FISCAL YEAR 2023/2024  
BUDGET ORDINANCE 2023-24 TO APPROPRIATE FUNDS FOR  
THE PURCHASE OF AMBULANCES AND VEHICLES FOR THE  
FIRE / EMS DEPARTMENT  
0533  
City Manager Kenny Martin  
Sponsors:  
2024- amend 23-24 budget - fire and ems vehicle repairs  
Attachments:  
2024- Ex Summary Amend 23-24 budget to purchase PD  
vehicles  
This Ordinance was adopted.  
ADOPTED  
Bill Trivett  
Ray Justice  
RESULT:  
MOVER:  
SECONDER:  
Trivett, Maness, Milele, Justice, and Hefner  
Enactment No: 2024-12  
Aye:  
11.D.  
AN ORDINANCE AMENDING THE FISCAL YEAR 2023/2024  
BUDGET ORDINANCE 2023-24 TO APPROPRIATE FUNDS FOR  
THE PURCHASE OF  
0535  
VEHICLES FOR THE POLICE DEPARTMENT  
City Manager Kenny Martin  
Sponsors:  
2024- Ex Summary Amend 23-24 budget to purchase PD  
vehicles  
Attachments:  
2024- Amend 23-24 budget to purchase PD vehicles  
A motion was made by Trivett, seconded by Justice, that this Ordinance be  
adopted. The motion carried by the following vote:  
ADOPTED  
Bill Trivett  
Ray Justice  
RESULT:  
MOVER:  
SECONDER:  
Trivett, Maness, Milele, Justice, and Hefner  
Enactment No: 2024-13  
Aye:  
12.  
New Business  
13.  
Ordinances - 1st Reading  
13.A.  
AN ORDINANCE AMENDING THE FISCAL YEAR 2023/2024  
BUDGET ORDINANCE 2023-24 TO APPROPRIATE FUNDS FOR  
THE ETHICS COMMITTEE LEGAL FEES  
0562  
City Manager Kenny Martin  
Sponsors:  
2024- Amend 23-24 budget for Ethics Committee  
Attachments:  
Removed under Set Agenda  
13.B. AN ORDINANCE TO CONDUCT A REFERENDUM TO APPROVE  
INCREASING THE BOARD OF COMMISSIONERS TO SEVEN  
MEMBERS BY ADDING TWO DISTRICT SEATS WHEN THE  
POPULATION REACHES 50k AND REDISTRICTING IS  
COMPLETED  
0563  
Scott Hefner  
Sponsors:  
2024- Ordinance to hold a referendum increasing the  
number of commissioners to seven  
Attachments:  
7 BoC Members after redistricting and 50K in population and  
by districts for 2nd reading revised by csm clean  
Estimated Fiscal Note for the addition of  
Commissioner Hefner stated with the growth of the City he is proposing a  
Referendum in November to allow the citizens of Mt. Juliet to vote on this subject.  
This would provide for two (2) At-Large seats. The highest vote count would have a  
4-year term, the other would have a 2-year term. Then would follow the  
regular4-year term to remain staggered terms.  
Motion made by Vice Mayor Trivett to defer until we have census numbers, Dies for  
lack of 2nd.  
Discussion was held.  
Mayor Maness stated there is not a Fiscal note attached. We would need to  
capture the cost, salaries, cell phone, equipment, etc.  
Motion made by Commissioner Milele to amend said ordinance to remove the  
at-large reference, and create two (2) Districts elected positions, would go before  
the voters on 11/05/24 as a Referendum, once the census population reaches 50K  
and we have re-districted then the two (2) elected district seats would be added,  
2nd by Vice Mayor Trivett.  
Discussion was held.  
Motion made by Commissioner Hefner to amend the amendment to state when the  
population reaches 45K instead of 50K, 2nd by Commissioner Justice.  
Vote on the Amendment to the Amendment with a population of 45K:  
Yea: Hefner, Justice  
Nay: Maness, Milele, Trivett  
Vote on original motion: (1st Amendment)  
Yea: Maness, Milele, Trivett  
Nay: Hefner, Justice  
Motion made by Mayor Maness to limit all elected positions to be limited to three (3)  
consecutive four (4) year terms, 2nd by Commissioner Hefner.  
Discussion was held.  
Vote on amendment on term limits for all elected positions of three (3) consecutive  
four (4) year terms: (2nd Amendment)  
Yea: Maness, Hefner, Trivett  
Nay: Justice, Milele  
Discussion was held on deadline to get this on the November 5, 2024 ballot.  
Motion made by Commissioner Justice defer one meeting, 2nd by Commissioner  
Milele.  
Vote deferral for one meeting:  
Yea: Justice, Milele  
Nay: Hefner, Maness, Trivett  
Vote on original ordinance as amended 2 x's:  
Yea: Hefner, Maness, Milele, Trivett  
Nay: Justice  
A motion was made by Hefner, seconded by Justice, that this Ordinance be  
recommended for approval to the Board of Commissioners, on meeting date of  
3/11/2024. The motion carried by the following vote:  
RECOMMENDED FOR APPROVAL  
RESULT:  
Scott Hefner  
MOVER:  
Ray Justice  
SECONDER:  
Trivett, Maness, Milele, and Hefner  
Justice  
Aye:  
Nay:  
14.  
New Business Consent Agenda Items:  
Resolutions  
15.  
15.C.  
A RESOLUTION TO APPROVE THE MEMORANDUM OF  
UNDERSTANDING (MOU) WITH VOLUNTEER BEHAVIORAL  
HEALTH (VBH) AND TO AUTHORIZE THE CITY MANAGER TO  
SIGN  
0558  
City Manager Kenny Martin  
Sponsors:  
Volunteer Behaviour Health Agreement v.2 clean 11-15-23  
vol signed  
Attachments:  
MOU with VBH for vechicle for co-responder  
A motion was made by Milele, seconded by Justice, that this Resolution be  
adopted. The motion carried by the following vote:  
ADOPTED  
RESULT:  
Jennifer Milele  
Ray Justice  
MOVER:  
SECONDER:  
Trivett, Maness, Milele, Justice, and Hefner  
Enactment No: 10-2024  
Aye:  
15.A.  
A RESOLUTION TO APPROVE THE ATTACHED CONTRACT  
WITH THE HALL GROUP FOR ARCHITECTURAL AND DESIGN  
SERVICES FOR THE RENOVATION OF FIRE STATION #1  
0554  
City Manager Kenny Martin  
Sponsors:  
2024 - Approve contract with Hall Group for Station 1  
renovations  
Attachments:  
23018 - Proposal Letter Agreement St 1 Hall Group  
St. 1 Executive Summary for contract with architect for  
renovations 0224  
A motion was made by Milele, seconded by Trivett, that this Resolution be adopted.  
The motion carried by the following vote:  
ADOPTED  
Jennifer Milele  
Bill Trivett  
RESULT:  
MOVER:  
SECONDER:  
Trivett, Maness, Milele, Justice, and Hefner  
Enactment No: 11-2024  
Aye:  
15.B.  
A RESOLUTION TO APPROVE THE ATTACHED CONTRACT  
WITH THE HALL GROUP FOR ARCHITECTURAL AND DESIGN  
SERVICES FOR THE NEW FIRE STATION 3  
0555  
City Manager Kenny Martin  
Sponsors:  
2024 - Approve contract with Hall Group for Station 3  
Attachments:  
St 4 Design OLDR 23014 MJ FS4 Proposal Letter  
Agreement  
OLDR Executive Summary for contract with architect for St 3  
construction  
A motion was made by Trivett, seconded by Hefner, that this Resolution be  
adopted. The motion carried by the following vote:  
ADOPTED  
RESULT:  
Bill Trivett  
MOVER:  
Scott Hefner  
SECONDER:  
Trivett, Maness, Milele, Justice, and Hefner  
Enactment No: 11-2024  
Aye:  
15.D.  
0565  
RESOLUTION TO APPROVE THE SETTLEENT  
AGREEMENT AND RELEASE BETWEEN THE  
CITY OF MT. JULIET AND PLAINTIFFS  
CHIVANADA, DANIEL YARZAGARARY, WILLIAM  
LOFBACK, RIFFS HOSPITALITY, EILEEN  
MALTES AND MIKEY’S PIZZA, LLC TO SETTLE A  
LAWSUIT PENDING IN THE UNITED DISTRICT  
COURT FOR THE MIDDLE DISTRICT OF  
TENNESSE,  
CHIVANADA ET. AL. V. CITY OF MT. JULIET,  
CASE No. 3:32-cv-1219 AND A  
REPRESENTATIVE OF THE CITY OF MT. JULIET  
IS AUTHORIZED TO SIGN  
City Manager Kenny Martin  
Sponsors:  
Chivanada Settlement Draft Feb12 24  
Attachments:  
Res Approve Settlement Agreement concerning mobile food  
trucks  
A motion was made by Trivett, seconded by Hefner, that this Resolution be  
adopted. The motion carried by the following vote:  
ADOPTED  
RESULT:  
Bill Trivett  
MOVER:  
Scott Hefner  
SECONDER:  
Trivett, Milele, and Hefner  
Aye:  
Nay:  
Maness, and Justice  
Enactment No: 13-2024  
16.  
Adjournment  
_______________________  
Mayor James Maness  
_______________________  
City Recorder Sheila S. Luckett, MMC